Payroll & HR Assistant

1. PURPOSE OF JOB: /br /br To support the Personnel Manager in providing a high quality professional Human Resources service to ATOC staff and managers. Main duties include responsibility for processing the 4 - weekly, in house payroll function; providing administrative and clerical support to the Personnel Manager and maintaining the computerised HR/Payroll Database. /br /br /br 3. PRINCIPAL ACCOUNTABILITIES: /br /br Payroll: /br /br 3.1 Process the payroll on a 4 weekly basis - including salaries, pensions, bonus & ex gratia payments, staff loans, and all other salary adjustments. The postholder will be required to ensure data is accurate in preparation for initial run and final checking by Personnel Manager/Finance Department. /br /br 3.2 To manage the payroll End of Year and Start of Year payroll processes such as P11Ds, P60s etc and liaise with the Finance department to ensure payroll reconciliations are accurate for submission of End of Year records to HM Revenue and Customs. /br /br 3.3 Produce monthly Payroll reports from the HR/Payroll computerised database system for dissemination to relevant parties. /br /br Personnel: /br /br 3.4 Provide the necessary administrative support during the recruitment process. This includes, posting advertisements, monitoring application responses, monitoring closing dates, scheduling interviews and closing down recruitment files. /br /br 3.5 Maintain the HR/Payroll Database system and manual personnel files; ensuring that both electronic and manual files are kept up to date and incompliance with the Data Protection Act. /br /br 3.6 Complete all pre and post meeting administrative actions to the Job Evaluation Panel and act as secretary to the panel at all meetings /br /br 3.7 Maintain and update on a regular basis company organisation charts and staff photo library on HR Database system. /br /br 3.8 Publish Organisation Charts, monthly HR information reports and any statistical information as required. /br /br 3.9 Forward new starter probation notices to line managers and create diary notes to ensure probation deadlines are met. /br /br 3.10 Facilitate the Company Induction Course as requested by the Personnel Manager /br /br Document Library /br /br 3.11 Manage all aspects of the Document Library Service. /br /br 3.12 Ensure the procedures for recording, filing, storing and retrieving documents lodged with the e-Library work effectively and efficiently and are kept up to date at all times. /br /br 3.13 Through regular visits, ensure the physical organisation, completeness and safety of the hard copy documents at store. /br /br Other duties: /br /br 3.12 To undertake additional ad hoc tasks and duties as directed by the Personnel Manager. /br /br 3.13 To participate in the lunch time Main Reception duty rota. /br /br /br 4. KNOWLEDGE, SKILLS & EXPERIENCE: /br /br 4.1. A minimum of 3 years practical experience in a payroll processing position or have a recognised payroll qualification. /br /br 4.2. Experience of working with an integrated HR and Payroll computerised system. /br /br 4.3. Experience in and a comprehensive knowledge of PAYE Inland Revenue regulations particularly end of year payroll returns /br /br 4.4 Comprehensive knowledge and experience of MS Office package (Word and Excel) with sound keyboard skills and a competent typing speed. /br /br 4.5 Strong organisational skills and the ability to take on and progress work through to completion. /br /br 4. 5. A professional attitude to work and strong customer service skills, with an excellent level of written and verbal communication skills. /br /br 4.6. Ability to prioritise own workload to meet tight processing deadlines. /br /br /br 5. SUMMARY: /br /br This job description is subject to periodic review. Whilst the duties outlined above provide a comprehensive outline of the duties of this role; it is not exhaustive. The postholder may on occasion be required to undertake tasks not listed which are deemed to be commensurate with the general remit of this role. /br In consultation with the postholder it is liable to variation to reflect or anticipate changes and development in the job.